10 Best Project Management Software for Agencies of 2026

This list is for creative, marketing and digital agencies choosing one tool for projects, time and client billing. We compared documented features and published prices on each vendor's own site and scored value at 40%, features at 35% and ease of use at 25%. Prices are the cheapest paid plan in USD per user per month where the vendor shows USD; where a pricing page showed another currency from our location, the price is marked as pending.

1. 01Top value

   

   Productive.io

   8.8/10

   An agency operations platform that puts projects, budgets, time tracking, resource planning and reporting on one per-user plan.

   Price

   $10per user per month

   Essential from $10 per user per month billed yearly; Professional and Ultimate cost more

   “Essential $10 per month - billed yearly” Quoted from the pricing page, November 9, 2026.

   Free plan

   No

   Free trial

   14 days

   Value (40%)

   9.0

   Features (35%)

   9.0

   Ease of use (25%)

   8.2

   Best forCreative, marketing and digital agencies that want budgets and time tied to projects without paying enterprise prices.

   Productive.io is the closest thing on this list to a full agency operations system at a project tool price. Essential costs $10 per user per month on yearly billing and already includes budgeting, resource planning, project and task management, docs, time tracking, expense management, reporting and time off management, plus an AI assistant that can fill timesheets from calendar events. That covers the core agency loop of scoping, staffing, logging hours and checking margin. Professional adds the pieces larger studios ask for: rate cards, billable time approvals, expense approvals, recurring budgets and HRIS and invoicing integrations. Ultimate, priced by quote, brings revenue forecasting, a scenario builder and multiple subsidiaries. The trade-offs are the lack of a free plan and the fact that approvals sit one tier up. Setup also takes more thought than a simple board tool, because budgets and rates need to be configured before the reports become useful.

   • ✓Budgets, resourcing and time tracking all sit on the $10 Essential plan
   • ✓Built around agency profitability rather than general task lists
   • ✓14-day free trial with no credit card required

   • ✕No permanent free plan
   • ✕Rate cards and billable time approvals need Professional
   • ✕Revenue forecasting and overhead calculation are only on the sales-led Ultimate plan

   Cheapest paid plan:

   Essential, $10 per user per month billed yearly

   Free plan:

   No

   Free trial:

   14 days

   Plans:

   Essential, Professional, Ultimate

   Billing focus:

   Budgets, rate cards and invoicing integrations

   Bottom line: Productive.io gives agencies budgets, resourcing and time tracking for $10 per user, the best mix of price and agency depth we found. Plan on Professional if you need rate cards and approvals.

   Visit productive.io ↗

2. 02

   

   Paymo

   8.5/10

   A project management tool for small creative teams that combines tasks, time tracking, invoices and estimates.

   Price

   $9.90per month (1 user)

   Free plan for 1 user; Solo $9.9 per month for 1 user and Plus $15.9 per user per month on monthly billing after a 3-month promo

   “Solo $ 5.9 / month after 3 months: $ 9.9” Quoted from the pricing page, November 9, 2026.

   Free plan

   Yes

   Free trial

   15 days

   Value (40%)

   9.0

   Features (35%)

   8.0

   Ease of use (25%)

   8.4

   Best forFreelancers and small studios that want time tracking and invoicing in the same tool as their tasks.

   Paymo is built for the small end of the agency market, where the same person often plans the work, tracks the hours and sends the invoice. The free plan already includes unlimited time tracking and unlimited invoices, though it is capped at one user, one client and two projects. Solo costs $9.9 per month for a single user and adds retainer and flat rate projects. Teams will look at Plus, which is $15.9 per user per month on monthly billing after a three-month promo, and adds project profitability, recurring invoices, estimates, expenses, proofing and versioning, and API access. Pro at $23.9 per user brings Gantt charts, dependencies, employee scheduling, workload views and timesheet approvals. The pricing page says all prices are in USD and that annual payment brings a bigger discount. The main limit is that resource planning only arrives on the top tier, so growing teams will pay more than the headline suggests.

   • ✓Invoicing is included on every plan, including the free one
   • ✓Plus adds project profitability and proofing at $15.9 per user per month
   • ✓15-day free trial on any plan with no credit card required

   • ✕Free and Solo plans are limited to 1 user
   • ✕Gantt charts, scheduling and timesheet approvals need Pro at $23.9 per user per month
   • ✕Lower promo prices apply only to new monthly plans for the first 3 months

   Free plan:

   Yes, 1 user, 1 client, 2 projects

   Cheapest paid plan:

   Solo, $9.9 per month for 1 user

   Team plan:

   Plus, $15.9 per user per month after the promo

   Free trial:

   15 days

   Currency:

   Prices shown in USD

   Bottom line: Paymo is the best value for small studios that bill by the hour or on retainer, with invoicing on every plan. Larger teams that need scheduling should price the Pro tier.

   Visit paymoapp.com ↗

3. 03

   

   ClickUp

   8.3/10

   A work management platform with tasks, docs, chat, dashboards and native time tracking.

   Price

   $9per user per month

   Free Forever plan with unlimited members; Core from $9 per user per month billed yearly ($12 regular price)

   “Core $ 9 Regular price $ 12 user / mo · billed yearly” Quoted from the pricing page, November 9, 2026.

   Free plan

   Yes

   Value (40%)

   8.6

   Features (35%)

   8.4

   Ease of use (25%)

   7.6

   Best forAgencies that want one flexible workspace for tasks, docs and client requests at a low seat price.

   ClickUp is the cheapest way on this list to give a whole agency one shared workspace. The Free Forever plan allows unlimited members and already includes time tracking, Kanban boards, a calendar view and collaborative docs, although storage is limited to 60 MB. Core costs $9 per user per month on yearly billing and adds custom fields, unlimited storage, unlimited Gantt charts and forms, guest permissions and 1,000 automations a month. For agency use the Business plan at $17 per user is the more realistic target, because it adds timesheets, resource management, time in status reports and private views. White labeling for client-facing spaces is reserved for Enterprise. ClickUp does not invoice clients itself, so agencies that bill by the hour still need an accounting or invoicing tool next to it. The interface has many options, which makes it flexible but slower to set up than simpler tools.

   • ✓Core costs $9 per user per month billed yearly, the lowest per-user paid price we verified here
   • ✓Free Forever plan has unlimited free members
   • ✓Forms and guest permissions suit client intake and review

   • ✕Timesheets and resource management need Business at $17 per user
   • ✕No native invoicing, so billing happens in another tool
   • ✕The free plan has only 60 MB of storage

   Free plan:

   Yes, unlimited members, 60 MB storage

   Cheapest paid plan:

   Core, $9 per user per month billed yearly

   Business plan:

   $17 per user per month billed yearly

   Time tracking:

   Included from the free plan

   White labeling:

   Enterprise

   Bottom line: ClickUp gives agencies the most workspace per dollar, starting at $9 per user. Budget for Business if you need timesheets and resource management, and add a separate invoicing tool.

   Visit clickup.com ↗

4. 04

   

   Teamwork.com

   8.3/10

   A client work platform with projects, billable time, budgets, retainers and invoicing from logged time.

   Price

   Free plan

   See vendor pricing (USD check pending)

   US price check pending. Vendor pricing page

   Free plan

   Yes

   Free trial

   14 days

   Value (40%)

   7.8

   Features (35%)

   8.8

   Ease of use (25%)

   8.2

   Best forAgencies and client services teams that want billable time, retainers and capacity planning in a project tool.

   Teamwork.com is designed for teams that sell their time to clients, which makes it a natural fit for agencies. Basics includes Gantt, table, list and board views, unlimited project templates and billable time tracking and reporting. Accelerate is the plan most agencies will want: it adds smart request forms, 20,000 automations, workload planning with live capacity, time budgets and retainers, client invoices built from logged time, and HubSpot and QuickBooks connections. Optimize, priced by quote, adds quotes, turns CRM pipeline into tentative projects and reports revenue, cost and profitability. The free plan covers up to five users and five projects. Every plan includes role-based permissions, desktop and mobile apps, free training and US or EU hosting. The pricing page showed euro prices from our location, so we list the USD price as pending. The plan split means the agency billing features start one tier above the entry plan.

   • ✓Built around client work, with billable rates and retainers
   • ✓Free plan for up to 5 users and 5 projects
   • ✓14-day free trial on paid plans with no credit card required

   • ✕The pricing page showed EUR from our location, so the USD price is pending
   • ✕Invoices from logged time and retainers need Accelerate, not Basics
   • ✕Quotes and profitability insights are on the sales-led Optimize plan

   Free plan:

   Yes, up to 5 users and 5 projects

   Paid plans:

   Basics, Accelerate, Optimize, Enterprise

   Free trial:

   14 days

   Data hosting:

   US or EU

   Billing from time:

   Client invoices from logged time on Accelerate

   Bottom line: Teamwork.com is one of the strongest client work tools here, with retainers and invoices from logged time. Confirm the USD price and expect to need Accelerate for billing.

   Visit teamwork.com ↗

5. 05

   

   Asana

   8.0/10

   A work management tool with lists, boards, timelines, forms and dashboards, and unlimited free guests on paid plans.

   Price

   $10.99per user per month

   Free Personal plan for 2 users; Starter from $10.99 per user per month billed annually ($13.49 monthly)

   “$10.99 Per user, per month billed annually. $13.49 billed monthly” Quoted from the pricing page, November 9, 2026.

   Free plan

   Yes

   Value (40%)

   7.6

   Features (35%)

   7.8

   Ease of use (25%)

   8.8

   Best forMarketing and in-house creative teams that need clear project plans and client collaboration more than billing.

   Asana is the easiest tool on this list to roll out across an agency and its clients. Starter costs $10.99 per user per month on annual billing, or $13.49 monthly, and adds timeline and Gantt views, reporting dashboards, unlimited automations, intake forms, custom templates and custom fields. Its strongest agency feature is unlimited free guests, so clients and contractors can comment and approve without adding paid seats. Advanced at $24.99 per user adds portfolios, goals and resource management for planning team capacity. Asana tracks time through integrations with time tracking tools rather than offering billing features of its own, so agencies that invoice by the hour will pair it with a separate tracker or accounting tool. The free Personal plan covers only two users, which makes it a trial for most teams rather than a long-term option.

   • ✓Very easy for clients and new staff to pick up
   • ✓Unlimited free guests keep client seats off the bill
   • ✓Starter includes forms, templates and unlimited automations

   • ✕Time tracking relies on integrations rather than a native billable timer
   • ✕No invoicing or budgets for client billing
   • ✕Resource management needs Advanced at $24.99 per user billed annually

   Free plan:

   Yes, Personal for up to 2 users

   Cheapest paid plan:

   Starter, $10.99 per user per month billed annually

   Monthly billing:

   Starter $13.49 per user

   Guests:

   Unlimited free guests on Starter

   Resource management:

   Advanced plan

   Bottom line: Asana is the easiest way to run agency projects with clients in the loop, helped by unlimited free guests. Pair it with a time tracking and invoicing tool if you bill hours.

   Visit asana.com ↗

6. 06

   

   monday.com

   7.9/10

   A board-based work platform with timelines, automations and time tracking on its higher tiers.

   Price

   Free plan

   See vendor pricing (USD check pending)

   US price check pending. Vendor pricing page

   Free plan

   Yes

   Value (40%)

   7.4

   Features (35%)

   7.8

   Ease of use (25%)

   8.8

   Best forAgencies that want highly visual boards and dashboards that account teams and clients can read quickly.

   monday.com is a strong choice for agencies whose main need is visibility. Boards, dashboards and timelines are easy for account managers and clients to read, and Standard adds Timeline and Gantt views, a calendar view, guest access and 250 automation and integration actions a month. Time tracking, private boards, advanced board views and 25,000 monthly automation actions arrive on Pro, which is the tier most agencies will need if they want hours logged against tasks. Each paid plan includes a pool of AI credits for agents, a meeting notetaker and AI columns. monday.com does not produce invoices from time, so billing happens elsewhere. The pricing page showed euro prices from our location, so the USD price is pending in this list. The free plan covers two seats and three boards, which is enough to test the layout but not to run client work.

   • ✓Very visual boards that are easy to read for non-specialists
   • ✓Guest access on Standard for client collaboration
   • ✓Large monthly automation allowance on Pro

   • ✕The pricing page showed EUR from our location, so the USD price is pending
   • ✕Time tracking needs the Pro plan
   • ✕No native invoicing for client billing

   Free plan:

   Yes, up to 2 seats

   Paid plans:

   Basic, Standard, Pro, Enterprise

   Time tracking:

   Pro plan

   Guest access:

   Standard and above

   Automations:

   250 actions per month on Standard, 25,000 on Pro

   Bottom line: monday.com is the most visual option here and easy for clients to follow. Agencies that track hours should price the Pro plan and add a separate billing tool.

   Visit monday.com ↗

7. 07

   

   Scoro

   7.8/10

   A modular business management platform for service firms that combines CRM, estimates, projects, time, resources and billing.

   Price

   Check price

   See vendor pricing (USD check pending)

   US price check pending. Vendor pricing page

   Free plan

   No

   Free trial

   14 days

   Value (40%)

   7.0

   Features (35%)

   9.2

   Ease of use (25%)

   7.2

   Best forMid-sized agencies that want quote to cash, resourcing and invoicing in one system.

   Scoro is the most complete quote to cash system among the tools with self-serve pricing. It is built from eight core apps, covering tasks, project delivery, time and labor cost tracking, resource planning, CRM, estimating and budgeting, bills and expenses, and client billing, and buyers pick a combination instead of a fixed tier. Popular combinations include Time-billing, which turns logged hours into invoices, Projects and Resources, Quote to Cash, and an End-to-end bundle with every core app plus advanced work and financial features. Data links across apps automatically, so an estimate can become a project, then time, then an invoice. The trade-offs are a five-user minimum, no free plan and a heavier setup, with onboarding plans that range from self-service to guided data migration. The pricing page showed euro prices from our location, so the USD price is pending here.

   • ✓Covers the full agency cycle from CRM and estimates to invoices
   • ✓Pick only the apps you need instead of a fixed tier
   • ✓14-day free trial with no credit card required

   • ✕The pricing page showed EUR from our location, so the USD price is pending
   • ✕Minimum of 5 users
   • ✕Guided onboarding plans for larger teams add setup work

   Free plan:

   No

   Free trial:

   14 days

   Minimum users:

   5

   Pricing model:

   Per user, based on chosen apps

   Core apps:

   8

   Bottom line: Scoro suits agencies that want estimates, resourcing and invoices in one system and are ready for a heavier setup. Confirm the USD price and the five-user minimum before you start a trial.

   Visit scoro.com ↗

8. 08

   

   Wrike

   7.8/10

   A project management platform with Gantt charts, dashboards and, on higher tiers, budgeting and resource planning.

   Price

   $10per user per month

   Free plan; Team from $10 per user per month for 2 to 15 users

   “Team Intelligent project management $10 user/month” Quoted from the pricing page, November 9, 2026.

   Free plan

   Yes

   Value (40%)

   7.8

   Features (35%)

   7.8

   Ease of use (25%)

   7.6

   Best forGrowing agencies that want structured project plans now and budgeting on an upgrade path.

   Wrike is a capable project tool that becomes an agency tool on its upper tiers. Team costs $10 per user per month for two to 15 users and adds interactive Gantt charts, shareable dashboards and AI features on top of the free plan's board and table views. Business at $25 per user supports five to 200 users and adds templates for repeatable workflows. The features agencies care most about, budgeting from bill and cost rates with billable hours, advanced resource and capacity planning and advanced reporting, sit on Pinnacle, which is priced by quote. That makes Wrike a good fit for agencies that want structured planning now and expect to grow into financial tracking later, but an expensive route if billing visibility is the main goal from day one. There is no invoicing, so billing still runs through accounting software.

   • ✓Team costs $10 per user per month for 2 to 15 users
   • ✓Free plan with board and table views
   • ✓Clear path to budgets and capacity planning on higher tiers

   • ✕Budgeting and billable hours tracking sit on Pinnacle, which is priced by quote
   • ✕Team is capped at 15 users
   • ✕No invoicing

   Free plan:

   Yes

   Cheapest paid plan:

   Team, $10 per user per month

   Team plan size:

   2 to 15 users

   Business plan:

   $25 per user per month, 5 to 200 users

   Budgeting:

   Pinnacle plan

   Bottom line: Wrike is a solid planning tool at $10 per user for small teams. Agencies that need budgets and billable hours will have to talk to sales about Pinnacle.

   Visit wrike.com ↗

9. 09

   

   Function Point

   7.5/10

   All-in-one agency management software covering estimates, projects, resourcing, time, invoicing and business intelligence.

   Price

   Check price

   See vendor pricing (USD check pending)

   US price check pending. Vendor pricing page

   Free plan

   No

   Value (40%)

   6.6

   Features (35%)

   8.6

   Ease of use (25%)

   7.2

   Best forCreative, design and advertising agencies that want estimates, retainers and profitability reports in one system.

   Function Point is built specifically for agencies, and its feature list reads like an agency workflow. Every plan includes client management, creative briefs, estimates and proposals, a sales pipeline, change order and revision tracking, campaign and project hierarchies, Gantt and Kanban views, resource forecasting by role and staff, time tracking split into billable and non-billable, expense tracking with markup, batch invoicing and retainer management. Profitability reports by client, project and service are included, while custom saved reports, data visualization and the QuickBooks Online and Desktop integration require the higher Optimize plan. Support is unlimited by phone and email with a one-on-one custom implementation. The pricing page lists dollar prices per user without naming the currency, so we mark the USD price as pending. There is no free plan or self-serve trial, and buying starts with a demo.

   • ✓Every plan includes estimates, project management, time tracking and invoicing
   • ✓Retainer management and blended, role and staff rates
   • ✓1-on-1 custom implementation and unlimited phone and email support

   • ✕The pricing page does not state the currency of its dollar prices, so the USD check is pending
   • ✕QuickBooks Online and custom BI reports need the higher Optimize plan
   • ✕No free plan or self-serve trial; buying starts with a demo

   Plans:

   Standardize, Optimize

   Free plan:

   No

   Annual billing:

   Saves over 11% versus monthly

   Support:

   Unlimited phone and email support

   Accounting integration:

   QuickBooks Online and Desktop on Optimize

   Bottom line: Function Point covers estimates, retainers, time and invoicing for agencies in one system. Confirm the currency and plan price on a demo before comparing it with Scoro or Workamajig.

   Visit functionpoint.com ↗

10. 10

    

    Workamajig

    7.5/10

    An agency management system that combines project management, resourcing, proofing, CRM and full native accounting.

    Price

    $49per user per month

    From $49 per user per month for 10+ users, falling to $45 at 50+; one month free with annual payment

    “USD In-house 10+ 25+ 50+ $49 /user/mo” Quoted from the pricing page, November 9, 2026.

    Free plan

    No

    Value (40%)

    6.4

    Features (35%)

    9.2

    Ease of use (25%)

    6.8

    Best forAdvertising agencies and in-house teams of 10 or more that want projects and accounting in one platform.

    Workamajig is a full agency management system rather than a project tool with billing added on. Pricing is all inclusive at $49 per user per month for teams of 10 or more, dropping to $47 at 25 users and $45 at 50, with one month free on annual payment. That price includes the project management suite, a complete accounting package with general ledger and P&L reports, and personalized training and support. The Agency plan adds sales CRM, payables and receivables and revenue forecasting, while both plans include digital proofing, resourcing, scheduling and unlimited client and vendor logins. Workamajig says traditional implementation takes two to three months, which reflects how much of the business it replaces. For agencies that would otherwise pay for separate project, proofing and accounting software, the price can make sense. For smaller teams, the 10-user floor and long rollout are hard to justify.

    • ✓One all-inclusive price covers projects and full accounting
    • ✓Personalized training and onboarding included
    • ✓Volume pricing drops to $45 per user at 50 or more users

    • ✕Pricing starts at 10 users, so it costs at least $490 a month
    • ✕Traditional implementation takes 2 to 3 months
    • ✕The highest entry price on this list

    Starting price:

    $49 per user per month for 10+ users

    Volume price:

    $47 at 25+, $45 at 50+ users

    Annual payment:

    One month free

    Implementation:

    2 to 3 months, traditional

    Free plan:

    No

    Bottom line: Workamajig replaces project, proofing and accounting tools for agencies with 10 or more people. Smaller teams will get better value from Productive.io or Paymo.

    Visit workamajig.com ↗

Questions or corrections: editorial@rankozo.comSee our disclosure. Prices change; confirm on the vendor page before buying.