AI tools · Ranked by price to features
9 Best AI Meeting Assistants of 2026
By the Rankozo research desk · Updated November 4, 2026
Fathom is the best value AI meeting assistant in November 2026: unlimited recordings on its free plan and a Team seat from $15 per user per month on annual billing. Fireflies.ai is the best alternative at $10 per seat billed annually, and Krisp has the cheapest paid plan at $8 per user per month billed annually, just under Otter.ai at $8.33.
- Tools ranked
- 9
- With free plan
- 7
- Cheapest paid plan
- Krisp, $8
- per user per month
By the numbers
- $20ChatGPT Plus costs $20 per month, billed monthly.OpenAI
- $17Claude Pro costs $17 per month on an annual plan ($200 billed up front) or $20 billed monthly.Anthropic
- $20A standard ChatGPT Business seat costs $20 per month billed annually or $25 billed monthly.OpenAI
- $30.00Microsoft 365 Copilot for enterprises costs $30 per user per month paid yearly as an add-on.Microsoft
- $299,071 millionGartner's November 2024 forecast put worldwide end-user spending on SaaS at $299,071 million in 2025, up 19.2% from 2024.Gartner
- $2 trillionGlobal AI spending is forecast to top $2 trillion in 2026, led by AI in smartphones, PCs and infrastructure.Gartner
Comparison table
| Tool | |||||
|---|---|---|---|---|---|
| Fathom | 01 | 9.0 | 9.1 | $15per user per month | Yes |
| Fireflies.ai | 02 | 8.8 | 9.0 | $10per seat per month | Yes |
| Otter.ai | 03 | 8.8 | 9.0 | $8.33per user per month | Yes |
| Granola | 04 | 8.5 | 8.3 | $14per user per month | Yes |
| Krisp | 05 | 8.5 | 8.6 | $8per user per month | No |
| MeetGeek | 06 | 8.5 | 8.7 | $9.99per user per month | Yes |
| Read AI | 07 | 8.5 | 8.4 | $15per user per month | Yes |
| tl;dv | 08 | 8.3 | 8.0 | $18per seat per month | Yes |
| Avoma | 09 | 8.2 | 7.6 | $19per recorder seat per month | No |
Click a column to sort. Prices are the cheapest paid plan quoted from each vendor's US pricing page; "Check price" means the US price check is pending.
How this ranking works
One method for every tool. We compared documented features and published prices; we did not run hands-on tests. Value carries the most weight.
Full methodThis list is for anyone choosing an AI notetaker for calls on Zoom, Google Meet or Microsoft Teams. We compared documented features and published prices on each vendor's own pricing page and scored value at 40%, features at 35% and ease of use at 25%. Starting prices are the cheapest paid plan in USD per user per month, mostly on annual billing, and we note the monthly price where the vendor shows it. Watch the gap: several vendors charge 40% to 100% more for monthly billing.
The verdict
Fathom offers the most for free and a cheap Team plan, which makes it our top pick. Fireflies.ai gives unlimited summaries and integrations for $10 a seat, and Otter.ai offers live transcription from $8.33. Granola is the most pleasant to use if you take your own notes, Krisp combines noise cancellation with bot-free notes for $8, and MeetGeek adds automation. Read AI, tl;dv and Avoma cost more and earn it only for cross-channel search, sales insights or revenue team workflows.
- 01Top value
Fathom
9.0/10An AI notetaker that records, transcribes and summarizes calls, with a free plan that has unlimited recordings.
Price
$15per user per month
Free plan with unlimited recordings; Team from $15 per user per month billed annually (2 user minimum), $19 monthly
“Team $ 19 $15 $19 /month / per user (2 user min)” Quoted from the pricing page, November 4, 2026.
- Free plan
- Yes
- Value (40%)
- 9.1
- Features (35%)
- 8.6
- Ease of use (25%)
- 9.2
Best forIndividuals and small teams that want unlimited free recording and cheap shared workspaces.
Fathom gives away more than most rivals charge for. The free plan includes unlimited recordings and transcriptions, instant AI call summaries, clips, playlists and search, with a choice of bot-free capture, still in beta, or a visible meeting bot. Premium for individuals costs $16 per user per month on annual billing or $20 monthly and adds advanced summaries, AI action items and a conversational assistant. Team costs $15 per user per month on annual billing or $19 monthly with a two-user minimum, so two people pay $360 a year, and it adds a shared workspace, trackers, search across team calls and HIPAA compliance with a standard BAA. Business at $25 per user adds CRM field sync, deal views and coaching scorecards. Every paid plan carries a 90-day guarantee. The pricing is easy to read and the free tier is generous enough that many users never upgrade, which is the definition of value for a buyer.
- ✓Free plan does not cap recordings
- ✓HIPAA compliance with a standard BAA on Team
- ✓90-day guarantee on paid plans
- ✕Team plan needs at least 2 users
- ✕Advanced summaries and action items need Premium or Team
- ✕CRM sync sits on Business at $25 per user per month billed annually
- Free plan:
- Yes, unlimited recordings
- Premium (individual):
- $16 per user per month billed annually, $20 monthly
- Team:
- $15 per user per month billed annually, 2 user minimum
- Business:
- $25 per user per month billed annually
- Guarantee:
- 90 days
Bottom line: Fathom is our top pick on value: unlimited free recording and a $15 Team seat on annual billing. Sales teams that need CRM sync should budget for Business.
- 02
Fireflies.ai
8.8/10An AI meeting assistant that joins Zoom, Google Meet and Teams to transcribe, summarize and search meetings.
Price
$10per seat per month
Free plan; Pro from $10 per seat per month billed annually ($18 monthly)
“Pro $10 per seat / month, billed annually” Quoted from the pricing page, November 4, 2026.
- Free plan
- Yes
- Value (40%)
- 9.0
- Features (35%)
- 8.8
- Ease of use (25%)
- 8.6
Best forTeams that want unlimited transcription, many integrations and a low annual price per seat.
Fireflies.ai is a strong all-rounder at a low annual price. The free plan includes unlimited transcription, real-time notes, meeting search and the AskFred assistant, with limited AI summaries and 400 minutes of storage per team. Pro costs $10 per seat per month on annual billing or $18 monthly and adds unlimited AI summaries, 8,000 minutes of storage per seat, video recording, downloads and unlimited integrations. Business at $19 per seat on annual billing adds unlimited storage, a multi-language mode, conversation intelligence and team analytics, while Enterprise at $39 adds SSO, SCIM, HIPAA compliance and custom retention. The gap between annual and monthly pricing is large, up to 44% by Fireflies' own figure, so commit annually if you plan to stay. One limit to note: the recording limit on Free and Pro is two hours per meeting, which matters for workshops and board meetings. Fireflies says it is used across more than one million companies.
- ✓Free plan includes unlimited transcription
- ✓Pro at $10 per seat on annual billing is among the lowest in this list
- ✓Unlimited integrations on Pro
- ✕Free plan limits AI summaries and storage to 400 minutes per team
- ✕Monthly billing nearly doubles the Pro price to $18
- ✕Recording limit of 2 hours per meeting on Free and Pro
- Free plan:
- Yes, unlimited transcription, 400 minutes of storage per team
- Pro:
- $10 per seat per month billed annually, $18 monthly
- Business:
- $19 per seat per month billed annually, $29 monthly
- Enterprise:
- $39 per seat per month, annual only
- Languages:
- 100+
Bottom line: Fireflies.ai is the best value for teams that want unlimited AI summaries and integrations at $10 a seat. Pay annually, because monthly billing costs 80% more.
- 03
Otter.ai
8.8/10A long-running AI transcription and meeting notes app with live transcription, speaker identification and AI chat.
Price
$8.33per user per month
Free Basic plan; Pro $8.33 per user per month billed annually ($16.99 monthly)
“Pro For individuals and small teams $8 .33 /user/month save 51%” Quoted from the pricing page, November 4, 2026.
- Free plan
- Yes
- Value (40%)
- 9.0
- Features (35%)
- 8.6
- Ease of use (25%)
- 8.8
Best forStudents, individuals and small teams that want live transcription at a low annual price.
Otter.ai is one of the cheapest paid notetakers. The free Basic plan includes live transcription, speaker identification, AI chat, Zoom, Teams and Google Meet support, iOS and Android apps and 300 transcription minutes a month, but only three lifetime file imports. Pro lists at $8.33 per user per month on annual billing or $16.99 monthly and adds 1,200 recording minutes, advanced templates, unlimited storage, team vocabulary, export and Salesforce, HubSpot and Zapier integrations. The pricing page also showed a further 50% offer, but it is valid only with an India-issued credit card, so US buyers should budget for the list price. Business at $19.99 per user on annual billing adds unlimited meetings, four-hour meeting length and admin analytics. The main constraint on Pro is the 90-minute cap per meeting, which rules it out for long workshops. For short calls and lectures, the price per seat is hard to beat.
- ✓Pro costs $8.33 per user per month on annual billing
- ✓Free plan includes 300 monthly transcription minutes
- ✓Prices are labeled in USD on the pricing page
- ✕Pro caps meetings at 90 minutes each
- ✕Free plan allows only 3 lifetime file imports
- ✕Free plan caps each conversation at 30 minutes
- Free plan:
- Yes, 300 transcription minutes per month
- Free plan meeting length:
- Up to 30 minutes per conversation
- Pro:
- $8.33 per user per month billed annually, $16.99 monthly
- Business:
- $19.99 per user per month billed annually
- Pro meeting length:
- Up to 90 minutes
- Business meeting length:
- Up to 4 hours
Bottom line: Otter.ai is the lowest-cost paid plan here for live transcription. Long meetings need Business because Pro stops at 90 minutes.
- 04
Granola
8.5/10An AI notepad that enhances your own meeting notes using the meeting's audio, without a bot joining the call.
Price
$14per user per month
Free Basic plan; Business $14 per user per month
“Business Great for individuals or small teams $14 per user per month” Quoted from the pricing page, November 4, 2026.
- Free plan
- Yes
- Value (40%)
- 8.3
- Features (35%)
- 8.2
- Ease of use (25%)
- 9.3
Best forPeople in back-to-back meetings who want notes that read like their own, not a transcript dump.
Granola takes a different approach from bot-based notetakers. You type rough notes during the meeting and Granola enhances them using the meeting audio, so the result reads like your own notes. The free Basic plan includes AI meeting notes, AI chat within and across meetings, shared folders, custom templates, voice typing in any app and multi-language support, but only 30 days of meeting history. Business costs $14 per user per month and unlocks unlimited notes and history, advanced AI models, integrations with Attio, Notion, HubSpot, Affinity and Zapier, MCP integration and API access. Enterprise at $35 per user adds SSO, admin controls for sharing and API access, and org-wide deletion periods. Every plan lets you opt out of model training. The pricing page does not show a separate annual rate, so $14 is the figure to budget. For investors, founders and managers who take their own notes anyway, it is one of the least intrusive tools here.
- ✓Free Basic plan includes AI notes and chat
- ✓Option to opt out of model training on every plan
- ✓Simple three-tier pricing
- ✕Free plan keeps only 30 days of meeting history
- ✕Advanced integrations need Business
- ✕SSO and org-wide controls need Enterprise at $35 per user
- Free plan:
- Yes, 30 days of meeting history
- Business:
- $14 per user per month
- Enterprise:
- $35 per user per month
- Model training:
- Opt out at any time
Bottom line: Granola is the easiest tool here to use every day, and the free plan is a real trial of the workflow. Pay for Business once the limited history becomes a problem.
- 05
Krisp
8.5/10A noise cancellation app that has grown into a bot-free AI note-taker with transcription, recording and accent conversion.
Price
$8per user per month
No free plan (7-day free trial); Core from $8 per user per month billed annually ($16 monthly)
“Core Best for individuals and small teams $16 /mo/user $8 /mo/user” Quoted from the pricing page, November 4, 2026.
- Free plan
- No
- Free trial
- 7 days
- Value (40%)
- 8.6
- Features (35%)
- 8.3
- Ease of use (25%)
- 8.6
Best forPeople who want noise cancellation and bot-free meeting notes in one subscription.
Krisp started as a noise cancellation app and now sells a full meeting AI plan. Core costs $8 per user per month on annual billing or $16 monthly and includes an unlimited AI note-taker, bot-free transcription, audio and video recording, in-person meeting notes, unlimited noise cancellation, integrations and webhooks, a mobile app, an outbound phone call recorder and 10 GB of storage. Advanced at $15 per user on annual billing adds unlimited accent conversion on the listener side, Salesforce and ConnectWise integrations, manager views and 60 GB of storage. The 50% discount for annual billing is the steepest in this list, so monthly pricing is poor value. There is no permanent free plan, only a seven-day trial of premium features with no card required. Because Krisp works at the audio layer, no bot joins your meetings, which some clients and interviewees prefer. If you were going to pay for noise cancellation anyway, the notes come at a low marginal cost.
- ✓Core is $8 per user per month on annual billing
- ✓Noise cancellation and notes in one tool
- ✓No bot joins your calls
- ✕No permanent free plan, only a 7-day trial
- ✕Salesforce and ConnectWise integrations need Advanced
- ✕Core storage is 10 GB
- Free plan:
- No, 7-day free trial
- Core:
- $8 per user per month billed annually, $16 monthly
- Advanced:
- $15 per user per month billed annually, $30 monthly
- Core storage:
- 10 GB
- Annual discount:
- 50%
Bottom line: Krisp is the value pick for people who want clean audio and bot-free notes for $8 a month on annual billing. Skip monthly billing, which doubles the price.
- 06
MeetGeek
8.5/10An AI meeting recorder with summaries, AI agents and automation workflows, with a free plan and transcription hour limits.
Price
$9.99per user per month
Free Basic plan; Pro from $9.99 per user per month billed yearly ($15.99 monthly)
“PRO $ 9.99 /user /mo nth” Quoted from the pricing page, November 4, 2026.
- Free plan
- Yes
- Free trial
- 14 days
- Value (40%)
- 8.7
- Features (35%)
- 8.4
- Ease of use (25%)
- 8.3
Best forIndividuals and teams that want meeting notes plus automated follow-up through Zapier, Make or n8n.
MeetGeek pairs a notetaker with automation. The free Basic plan gives three hours of transcription a month, three months of transcript storage, bot and bot-free recording, transcription in more than 100 languages, AI summaries, AI chat and even API and MCP access. Pro costs $9.99 per user per month on yearly billing or $15.99 monthly and raises transcription to 20 hours a month with extra hours at $0.50, keeps transcripts for a year, and adds AI agents, agentic workflows and connections to Zapier, Make and n8n. Business at $17 per user on yearly billing, or $27 monthly, removes transcription limits and adds team spaces, HD video, recording consent notifications and custom branding, with a 14-day trial. MeetGeek also offers 30% off for startups, nonprofits and education. The hour caps on Free and Pro are the main thing to model: a person with 25 hours of calls a month pays $2.50 extra on Pro, which is still cheap.
- ✓Free plan includes API and MCP access
- ✓30% off for startups, nonprofits and education, per MeetGeek
- ✓Pro is $9.99 per user on yearly billing
- ✕Free plan has only 3 hours of transcription a month
- ✕Pro caps transcription at 20 hours a month, with extra hours at $0.50
- ✕Team spaces and HD video need Business
- Free plan:
- Yes, 3 hours of transcription per month
- Pro:
- $9.99 per user per month billed yearly, $15.99 monthly
- Business:
- $17 per user per month billed yearly, $27 monthly
- Extra transcription:
- $0.50 per hour on Pro
- Free trial:
- 14 days on Business
Bottom line: MeetGeek is good value for people who want meeting notes to trigger follow-up work automatically. Heavy meeting schedules should price the transcription hour caps first.
- 07
Read AI
8.5/10An AI meeting assistant that produces summaries, transcripts and meeting metrics, with search across meetings, email and messages.
Price
$15per user per month
Free plan with 5 meetings a month; Pro from $15 per user per month billed annually ($19.75 monthly)
“$15 -25% $19.75 $19.75 USD. Per user / month when billed annually.” Quoted from the pricing page, November 4, 2026.
- Free plan
- Yes
- Value (40%)
- 8.4
- Features (35%)
- 8.5
- Ease of use (25%)
- 8.6
Best forTeams that want meeting summaries plus search across email and chat, and a meeting coach.
Read AI goes beyond meetings. Alongside summaries and transcripts it summarizes email and messaging, offers unlimited enterprise search, and gives each user a personalized meeting coach with topic readouts. The free plan covers five meeting transcripts a month, which is enough to test but not to rely on. Pro costs $15 per user per month on annual billing or $19.75 monthly, and adds unlimited transcripts, priority processing, 100 file upload credits a month and premium integrations with Notion, Salesforce, HubSpot, Jira, Confluence, Zapier and webhooks. Enterprise at $22.50 on annual billing adds audio and video playback, highlights and premium support, and Enterprise+ at $29.75 adds HIPAA compliance, SAML and SCIM with a five-license minimum. All paid plans include unlimited reports and storage. Read AI is priced above Fireflies and Otter at the entry tier, so the case for it rests on cross-channel search and coaching rather than on transcription alone.
- ✓Free plan includes unlimited search and a meeting coach
- ✓Apps for Windows, macOS, Android and iOS
- ✓Unlimited storage on paid plans
- ✕Free plan stops at 5 meeting transcripts a month
- ✕Video playback needs the Enterprise tier at $22.50 per user billed annually
- ✕Enterprise+ requires 5 or more licenses
- Free plan:
- Yes, 5 meeting transcripts per month
- Pro:
- $15 per user per month billed annually, $19.75 monthly
- Enterprise:
- $22.50 per user per month billed annually
- Enterprise+:
- $29.75 per user per month billed annually, 5+ licenses
- Languages:
- 20+
Bottom line: Read AI suits teams that want one assistant across meetings, email and chat. If you only need transcripts, cheaper tools above do the job.
- 08
tl;dv
8.3/10A meeting recorder and AI note-taker for Zoom, Google Meet and Teams, with sales-focused insights on higher tiers.
Price
$18per seat per month
Free plan; Pro from $18 per seat per month billed annually
“$18 per seat/month, billed annually” Quoted from the pricing page, November 4, 2026.
- Free plan
- Yes
- Value (40%)
- 8.0
- Features (35%)
- 8.6
- Ease of use (25%)
- 8.5
Best forSales and customer teams that want free unlimited recordings and AI reports on deals and objections.
tl;dv offers a solid free plan and then prices its paid tiers for sales teams. Free includes unlimited video recordings, transcription in more than 30 languages, email and calendar integrations, a mobile app and AI notes for ten meetings. Pro costs $18 per seat per month on annual billing and adds premium transcription quality, unlimited meetings with AI notes, custom templates, action item assignment, an email follow-up drafter, global transcript search, more than 5,000 integrations, an MCP server, API and webhooks. Business at $29 per seat on annual billing adds custom vocabulary, multi-meeting AI insights, scheduled reports, playbook monitoring, objection handling and team-wide automations, with no usage-based AI fees. Annual billing saves up to 40%. Our fetch from Poland also showed a regional purchasing-parity discount code, so non-US buyers may pay less than the list price. For pure note-taking, Pro costs more than Fathom or Fireflies, and the extra value lies in the sales insight tools.
- ✓Free plan includes unlimited recordings and transcription
- ✓Unlimited uploads and storage on Pro
- ✓No usage-based AI fees on Business
- ✕Pro at $18 per seat is above Fireflies, Otter and Fathom
- ✕Free plan includes AI notes for only 10 meetings
- ✕Multi-meeting insights need Business at $29 per seat
- Free plan:
- Yes, unlimited recordings, AI notes on 10 meetings
- Pro:
- $18 per seat per month billed annually
- Business:
- $29 per seat per month billed annually
- Languages:
- 30+
- Annual discount:
- Up to 40%
Bottom line: tl;dv is worth it for sales teams that will use playbook and objection tracking. Teams that only need notes get more per dollar from Fathom or Fireflies.
- 09
Avoma
8.2/10A meeting assistant and conversation intelligence platform for revenue teams, with scheduling built in.
Price
$19per recorder seat per month
No free plan (14-day trial); Startup from $19 per recorder seat per month billed annually
“Startup $19 Per "recorder" seat per month. Billed annually. Viewers are free.” Quoted from the pricing page, November 4, 2026.
- Free plan
- No
- Free trial
- 14 days
- Value (40%)
- 7.6
- Features (35%)
- 8.9
- Ease of use (25%)
- 8.0
Best forSales and customer success teams that want notes, scheduling and CRM updates in one product.
Avoma is built for revenue teams rather than general note-taking. Startup costs $19 per recorder seat per month on annual billing and includes an unlimited AI meeting assistant, recording, transcription, AI notes, Ask Avoma for each meeting, AI email follow-ups, a 1:1 scheduler, automatic note sync to CRM records and a dialer integration, for up to 25 paid seats. Organization at $29 adds custom AI templates, group and round-robin scheduling, limited conversation intelligence, translation, API access and a customer success manager. Enterprise at $39 per seat is annual only with a ten-seat minimum and adds SSO, HIPAA compliance and retention policies. A useful pricing rule: you pay only for people who record meetings, and viewers and collaborators are free. There is no free plan, but the 14-day trial unlocks the Organization plan and all add-ons. Avoma has the highest entry price on this list, so it pays off only if the scheduling and CRM features replace other tools.
- ✓Viewers and collaborators are free, so you pay only for recorders
- ✓Scheduling is included, replacing a separate booking tool
- ✓14-day trial of the Organization plan with all add-ons
- ✕No free plan
- ✕Startup is capped at 25 paid seats
- ✕Full conversation intelligence is a $29 per seat add-on
- Free plan:
- No
- Startup:
- $19 per recorder seat per month billed annually
- Organization:
- $29 per recorder seat per month billed annually
- Enterprise:
- $39 per recorder seat per month, annual only, 10 seat minimum
- Free trial:
- 14 days
Bottom line: Avoma is the most complete option for sales teams and can replace a separate scheduler. Individuals and non-sales teams will find better value elsewhere.
What to check before you pay
Check the limits on free plans
Free plans differ widely. Fathom does not cap recordings, Fireflies.ai offers unlimited transcription with 400 minutes of storage per team, Otter.ai gives 300 minutes a month, MeetGeek 3 hours and Read AI 5 meetings. Krisp and Avoma offer trials only.
Compare annual and monthly prices
Annual billing saves a lot here. Krisp Core is $8 annually against $16 monthly, Fireflies.ai Pro $10 against $18, and Otter.ai Pro $8.33 against $16.99. If you are unsure, test the free plan first, then commit annually.
Decide on bot or bot-free capture
Most tools send a bot into the call, which some clients notice. Krisp and Granola work without a bot, and Fathom and MeetGeek offer bot-free capture as an option.
Look at meeting length and hour caps
Otter.ai Pro caps meetings at 90 minutes, Fireflies.ai Free and Pro record up to 2 hours, and MeetGeek Pro includes 20 transcription hours a month. Teams with long workshops should price the higher tier.
Count who needs a paid seat
Avoma charges only for people who record meetings, with free viewers. Fathom's Team plan has a 2-user minimum. Model your bill on the people who host calls, not everyone who reads notes.
FAQ
What is the best free AI meeting assistant?
Fathom's free plan includes unlimited recordings, transcriptions and instant AI summaries. Fireflies.ai and tl;dv also offer unlimited transcription or recording for free, with limits on AI summaries.
What is the cheapest paid AI notetaker?
Krisp Core costs $8 and Otter.ai Pro $8.33 per user per month on annual billing. MeetGeek Pro is $9.99 and Fireflies.ai Pro is $10, also billed annually.
Which AI meeting assistants work without a bot?
Krisp captures audio without a bot, and Granola builds notes from your device's meeting audio. Fathom offers bot-free capture in beta, and MeetGeek supports both bot and bot-free recording.
How much does an AI meeting assistant cost for a team of 10?
On annual billing, 10 seats cost about $1,000 a year on Otter.ai Pro, $1,200 on Fireflies.ai Pro, $1,800 on Fathom Team and $2,280 on Avoma Startup.
Do AI notetakers integrate with a CRM?
Yes, on paid tiers. Otter.ai Pro connects to Salesforce and HubSpot, Fathom Business syncs CRM fields, Read AI Pro integrates with Salesforce and HubSpot, and Avoma saves notes to CRM records on every plan.
Questions or corrections: editorial@rankozo.comSee our disclosure. Prices change; confirm on the vendor page before buying.
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