10 Best Document Management Software of 2026

This list is for office managers and owners comparing what it costs to store, share and route documents. It mixes office suites with built-in document libraries, file sharing platforms, a proposal and e-signature tool, and two dedicated document management systems. Tools are ranked by value first (40%), then features (35%) and ease of use (25%). Prices are the cheapest relevant paid plan in USD as shown on each vendor's page on November 12, 2026; where a page showed euros or zloty from our location, the price is marked pending.

1. 01Top value

   

   Microsoft SharePoint

   8.8/10

   Microsoft's document library and intranet platform, included in Microsoft 365 business plans alongside OneDrive and Teams.

   Price

   $7per user per month

   Included in Microsoft 365 Business Basic from $7.00 per user per month billed yearly

   “Microsoft 365 Business Basic Lightweight web and mobile apps to kickstart your business $7.00 user/month, paid yearly” Quoted from the pricing page, November 12, 2026.

   Free plan

   No

   Value (40%)

   9.5

   Features (35%)

   8.6

   Ease of use (25%)

   7.8

   Best foroffices already paying for Microsoft 365

   SharePoint ranks first on price per seat. Microsoft's compare page lists Microsoft 365 Business Basic at $7.00 per user per month paid yearly, and that plan includes SharePoint team sites, OneDrive with 1 TB of cloud storage per user, Exchange email and Teams. For an office comparing storage and workflow costs, that bundle replaces several separate subscriptions. Microsoft lists document libraries with version history and access control, file sharing policies, communication sites and Microsoft Lists among the core SharePoint features. The trade-off is setup effort: SharePoint gives you building blocks rather than a ready filing system, so someone has to design libraries, columns and permission groups. Business Basic also limits users to the web and mobile Office apps; the desktop apps come with Business Standard. Offices that only need shared folders may find SharePoint heavier than they need, but at $7.00 per seat no dedicated document system on this list costs less. We compared documented features and published prices.

   • ✓The cheapest verified per-user price on this list at $7.00 per user per month billed yearly
   • ✓Business Basic also includes Exchange email, Teams and OneDrive
   • ✓Version history and permissions are built into every library

   • ✕Business Basic uses web and mobile Office apps only; desktop apps start on Business Standard
   • ✕Library structure, metadata and permissions take planning to set up well
   • ✕Requires an annual subscription for the advertised price

   Cheapest paid plan:

   Microsoft 365 Business Basic, $7.00 per user per month billed yearly

   Cloud storage:

   1 TB per user

   Free plan:

   No

   Version history:

   Yes, in document libraries

   Bottom line: Microsoft SharePoint is the best choice for offices on a budget because Microsoft 365 Business Basic includes it with 1 TB per user for $7.00 per user per month billed yearly. Plan time for setting up libraries and permissions.

   Visit microsoft.com ↗

2. 02

   

   Zoho WorkDrive

   8.6/10

   Zoho's team file storage and content management service, with team folders, workflows and the Zoho office editors built in.

   Price

   Free plan

   See vendor pricing (USD check pending)

   US price check pending. Vendor pricing page

   Free plan

   Yes

   Free trial

   15 days

   Value (40%)

   9.2

   Features (35%)

   8.0

   Ease of use (25%)

   8.4

   Best forsmall teams that want pooled storage at a low seat price

   Zoho WorkDrive is the closest thing on this list to SharePoint pricing without the Microsoft setup work. The pricing page sells three annual plans, Starter, Team and Business, each with a minimum of 3 users. Storage is shared by the team: Starter starts at 1 TB and adds 100 GB for each user beyond 10, Team starts at 3 TB and Business at 5 TB. Even Starter includes Team Folders, granular access controls, default workflows, unlimited file versions, data retention policies and Zoho's own Writer, Sheet and Show editors. Team adds file collection requests, access stats and data recovery for up to 120 days. Business adds custom workflows, data loss prevention policies, classification labels, webhooks and an admin audit trail. The page we fetched showed euro prices, so we mark the USD price as pending rather than convert it. Zoho offers a 15-day trial with no credit card and a 5 GB free plan for individuals. We compared documented features and published prices.

   • ✓Storage is pooled per team, starting at 1 TB on Starter, 3 TB on Team and 5 TB on Business
   • ✓A 15-day free trial with no credit card required
   • ✓Business adds data loss prevention policies, classification labels and an admin audit trail

   • ✕Paid plans require a minimum of 3 users
   • ✕The free plan is 5 GB for individual use, not for teams
   • ✕USD prices could not be confirmed from our location, so the price is pending

   Free plan:

   Yes, 5 GB for individual use

   Free trial:

   15 days, no credit card

   Minimum users:

   3 on paid plans

   Upload limit:

   10 GB on Starter, 50 GB on Team, 250 GB on Business

   Bottom line: Zoho WorkDrive is the best choice for small teams that want pooled storage because Starter already starts at 1 TB per team with workflows and unlimited versions. Check the USD price on Zoho's site before buying.

   Visit zoho.com ↗

3. 03

   

   Google Workspace

   8.4/10

   Google's business suite with Drive storage, Docs, Sheets, Gmail and Meet under one per-user subscription.

   Price

   Check price

   See vendor pricing (USD check pending)

   US price check pending. Vendor pricing page

   Free plan

   No

   Free trial

   14 days

   Value (40%)

   8.6

   Features (35%)

   7.6

   Ease of use (25%)

   9.2

   Best forteams that write and edit documents together in the browser

   Google Workspace suits offices where documents are written and edited together rather than filed and approved. The pricing page lists Business Starter with 30 GB of pooled storage per person, custom business email, Gemini in Gmail and video meetings for 100 participants. Business Standard raises storage to 2 TB, adds Gemini in Docs and Meet, meeting recording, appointment booking pages and eSignature with Docs and PDFs. Business Plus raises storage to 5 TB and adds eDiscovery for legal holds and searches. Drive handles sharing and permissions well and needs almost no training, but it lacks the metadata, check-in and approval workflows of dedicated document systems such as M-Files or Laserfiche. Starter's 30 GB per person is also tight for offices that scan paper records. The page we fetched showed prices in Polish zloty, so the USD price is pending here. Every plan can be tried for 14 days at no cost. We compared documented features and published prices.

   • ✓14 days at no cost before paying
   • ✓Standard adds eSignature with Docs and PDFs and appointment booking pages
   • ✓Real-time co-editing in Docs, Sheets and Slides

   • ✕Starter storage is 30 GB pooled per person, which fills fast with scans
   • ✕Retention and eDiscovery start on Business Plus
   • ✕USD prices could not be confirmed from our location, so the price is pending

   Free trial:

   14 days

   Storage:

   30 GB per person on Starter, 2 TB on Standard, 5 TB on Plus

   Free plan:

   No

   eSignature:

   From Business Standard

   Bottom line: Google Workspace is the best choice for teams that co-edit documents because Docs, Sheets and Drive sharing come in one subscription. Offices that scan heavily should start on Business Standard for 2 TB per person.

   Visit workspace.google.com ↗

4. 04

   

   Egnyte

   8.2/10

   A cloud content platform for business file sharing, governance and workflows, with AI included in every plan.

   Price

   $22per user per month

   Business from $22 per user per month paid annually; Enterprise Lite $39, Elite $48

   “Start Free Trial $22 / User / Month Paid annually*” Quoted from the pricing page, November 12, 2026.

   Free plan

   No

   Value (40%)

   7.9

   Features (35%)

   8.8

   Ease of use (25%)

   8.0

   Best forregulated firms that need file locking and governance

   Egnyte sits between file sharing and full document management. Its pricing page lists Business at $22 per user per month paid annually, with single-document AI Q&A, discretionary permissions, Google Workspace integration and Microsoft 365 co-editing online and on the desktop. The feature table adds versioning with global file locking, email-validated sharing, Email Capture for filing Outlook messages, and standard workflows for assigning documents to review and approval. Enterprise Lite at $39 adds ransomware detection, suspicious login detection, content lifecycle management and multi-step workflows. Elite at $48 adds the AI assistant and AI search, PDF markup, e-signature and dynamic watermarking. The cost climbs quickly once you need signatures or lifecycle rules, which is why Egnyte scores below cheaper bundles on value. For engineering, construction and legal firms that work on large shared files and answer to auditors, the locking and governance features justify the premium. We compared documented features and published prices.

   • ✓AI document Q&A is included from the $22 Business plan
   • ✓Global file locking prevents conflicting edits on shared files
   • ✓Every paid plan offers a free trial

   • ✕E-signature, PDF markup and AI search start on Elite at $48
   • ✕Multi-step workflows require Enterprise Lite at $39
   • ✕Priced per user, so large teams pay more than with pooled storage tools

   Cheapest paid plan:

   Business, $22 per user per month paid annually

   Free trial:

   Yes

   Free plan:

   No

   Workflows:

   Standard on Business, advanced from Enterprise Lite

   Bottom line: Egnyte is the best choice for regulated firms because Business at $22 per user already includes global file locking and review workflows. Budget $39 per user if you need lifecycle management.

   Visit egnyte.com ↗

5. 05

   

   ShareFile

   8.2/10

   A client file sharing and document workflow service built for firms that exchange documents with clients.

   Price

   $16.50per user per month

   Advanced from $16.50 per user per month paid annually ($18.15 monthly), minimum 3 users

   “Advanced Secure File Sharing for Teams $ 18.15 $ 16.50 $ 18.15 Per user/month Minimum of 3 users” Quoted from the pricing page, November 12, 2026.

   Free plan

   No

   Value (40%)

   8.2

   Features (35%)

   8.2

   Ease of use (25%)

   8.2

   Best foraccounting and legal firms exchanging files with clients

   ShareFile targets firms whose document work is mostly with clients: collecting tax files, sending engagement letters and getting signatures. Its pricing page lists Advanced at $16.50 per user per month on annual billing, or $18.15 monthly, with a minimum of 3 users. Advanced covers encrypted file storage and sharing, secure email integrations, real-time co-editing, granular access controls and basic reporting. Premium, at $26.00 per user per month annually, is the plan most firms will want for workflow, because it adds e-signature, document requests, tasks, forms, workflow automation, an enhanced client portal and support for HIPAA, FINRA and SEC compliance. Enterprise at $35.00 adds automated user provisioning and data loss protection. ShareFile is not a records management system, so internal filing rules and retention schedules are better served by M-Files or Laserfiche. For a three person firm, Advanced costs $49.50 per month on annual billing. We compared documented features and published prices.

   • ✓Advanced costs $16.50 per user per month on annual billing
   • ✓Client document requests and e-signature sit in one product on Premium
   • ✓Monthly billing is available at $18.15 per user

   • ✕Minimum of 3 users on every plan
   • ✕Workflow automation and e-signature require Premium at $26.00 per user
   • ✕Built around client exchange, not internal records management

   Cheapest paid plan:

   Advanced, $16.50 per user per month paid annually

   Minimum users:

   3

   Free plan:

   No

   Compliance:

   HIPAA, FINRA and SEC support on Premium

   Bottom line: ShareFile is the best choice for client-facing firms because Premium puts requests, e-signature and a client portal in one plan. Advanced at $16.50 per user covers secure sharing alone.

   Visit sharefile.com ↗

6. 06

   

   Box

   8.1/10

   A cloud content management platform with unlimited storage, e-signatures, workflows and Box AI.

   Price

   Check price

   See vendor pricing (USD check pending)

   US price check pending. Vendor pricing page

   Free plan

   No

   Value (40%)

   7.4

   Features (35%)

   8.6

   Ease of use (25%)

   8.4

   Best forcompanies that need unlimited storage and external collaboration

   Box removes storage from the pricing question: every business plan on its pricing page includes unlimited storage, unlimited e-sign requests, Box AI and more than 1,500 integrations, with a minimum of 3 users. The plans differ on file size, outside users and governance. Business allows 5 GB uploads and charges for each external collaborator. Business Plus raises uploads to 15 GB, makes external collaborators unlimited and adds advanced admin controls. Enterprise raises uploads to 50 GB and adds advanced workflows, Box Hubs content portals, 1,000 AI units per month and FedRAMP Moderate and HIPAA compliance support. That makes Box a strong document hub for companies sharing with many partners, though offices that only need internal folders will find cheaper storage elsewhere on this list. The page we fetched showed euro prices, so the USD price is pending. Box says annual billing saves 25% and offers a free trial on each business plan. We compared documented features and published prices.

   • ✓Storage is unlimited on every business plan
   • ✓E-signature requests are unlimited without a separate tool
   • ✓Annual billing saves 25% over monthly

   • ✕Business plans require a minimum of 3 users
   • ✕The Business plan charges for each external collaborator
   • ✕Upload limits start at 5 GB per file on Business

   Storage:

   Unlimited on business plans

   Minimum users:

   3

   File upload limit:

   5 GB on Business, 15 GB on Business Plus, 50 GB on Enterprise

   Annual discount:

   25%

   Bottom line: Box is the best choice for companies with heavy outside sharing because Business Plus includes unlimited storage and unlimited external collaborators. Confirm the USD price on Box's site.

   Visit box.com ↗

7. 07

   

   Dropbox

   8.0/10

   File sync and sharing with team folders, PDF editing and signatures, sold in plans for individuals and teams.

   Price

   Free plan

   See vendor pricing (USD check pending)

   US price check pending. Vendor pricing page

   Free plan

   Yes

   Value (40%)

   7.8

   Features (35%)

   7.4

   Ease of use (25%)

   9.0

   Best forsmall teams that mainly need dependable file sync

   Dropbox is the simplest tool on this list to roll out: install the app, and folders sync on every device. The plans page lists Standard for one person or more, starting at 3 TB for the team, with 180 days to restore deleted files, transfers up to 100 GB, branded sharing, password-protected files, team folders and admin control. Advanced, for 3 people or more, starts at 15 TB, keeps 1 year of version history and adds tiered admins, end-to-end encryption, advanced key management, compliance tracking and single sign-on. All paid plans include PDF editing and signatures, and a free Basic plan gives 2 GB. What Dropbox lacks is document management structure: there are no metadata fields, retention schedules or approval workflows, so offices that need those should look at Egnyte, M-Files or Laserfiche. The page we fetched showed euro prices, so the USD price is pending. We compared documented features and published prices.

   • ✓Free Basic plan with 2 GB
   • ✓Standard keeps 180 days of version history and deleted files
   • ✓Advanced adds end-to-end encryption and single sign-on

   • ✕Advanced requires 3 or more people
   • ✕No metadata, retention or approval workflow tools
   • ✕USD prices could not be confirmed from our location, so the price is pending

   Free plan:

   Yes, Basic with 2 GB

   Team storage:

   From 3 TB on Standard, from 15 TB on Advanced

   Version history:

   180 days on Standard, 1 year on Advanced

   Transfers:

   Up to 100 GB on team plans

   Bottom line: Dropbox is the best choice for small teams that mainly need sync because Standard starts at 3 TB for the team with 180 days of recovery. It is not a records system.

   Visit dropbox.com ↗

8. 08

   

   PandaDoc

   7.8/10

   Document automation software for creating, sending and e-signing proposals, quotes and agreements.

   Price

   $19per seat per month

   Free plan with 5 documents a month; Starter from $19 per seat per month billed annually, Business $49

   “Starter $19 per month, billed annually” Quoted from the pricing page, November 12, 2026.

   Free plan

   Yes

   Value (40%)

   7.6

   Features (35%)

   7.4

   Ease of use (25%)

   8.6

   Best forsales teams that build proposals and contracts

   PandaDoc covers the workflow side of documents rather than storage. Its pricing page lists a Free plan that creates 5 documents per month, Starter at $19 per seat per month billed annually with unlimited document uploads and e-signatures, and Business at $49 per seat billed annually. Business adds custom quotes, CRM integrations, custom branding, a content library, deal rooms, approval workflows, web forms and bulk send. Every plan includes unlimited storage with folders and tags, a contract repository, an audit trail, signing order and in-person signing. Enterprise adds CPQ, workflow automation, SSO and team workspaces, with per-seat or per-document pricing. PandaDoc is a good fit when the documents you manage are ones you create and send, such as proposals and agreements. It does not replace a shared drive for scanned invoices or HR files, so most offices pair it with one of the storage tools above. We compared documented features and published prices.

   • ✓Free plan creates 5 documents per month
   • ✓Starter includes unlimited e-signatures for $19 per seat
   • ✓Per-document pricing with unlimited seats is offered through sales

   • ✕Starter is capped at 5 templates
   • ✕Approval workflows and CRM integrations start on Business at $49
   • ✕Not built for general file storage or scanned records

   Free plan:

   Yes, 5 documents per month

   Cheapest paid plan:

   Starter, $19 per seat per month billed annually

   Templates:

   Up to 5 on Free and Starter, unlimited on Business

   Storage:

   Unlimited

   Bottom line: PandaDoc is the best choice for sales teams because Starter includes unlimited e-signatures for $19 per seat billed annually. Pair it with a shared drive for general files.

   Visit pandadoc.com ↗

9. 09

   

   M-Files

   7.7/10

   A metadata-based document management system with workflow automation, Microsoft 365 integration and the M-Files Aino AI assistant.

   Price

   Check price

   See vendor pricing (USD check pending)

   US price check pending. Vendor pricing page

   Free plan

   No

   Value (40%)

   6.6

   Features (35%)

   9.2

   Ease of use (25%)

   7.2

   Best formid-size firms organizing documents by metadata

   M-Files is a true document management system: files are found by metadata such as client, project or document type rather than by folder path. Its pricing page lists two plans. Essentials includes the context-first document management foundation, native Microsoft 365 experiences, M-Files Aino AI assistance, automated graphical workflows, security and access controls, version control and lifecycle management, and auditability. Enterprise, priced by quote, adds Aino agents that extract metadata and classify documents, federated authentication with enterprise key management, custom versioning schemes, an extended audit log, no-code document automation and secure external collaboration. That depth is why M-Files has one of the highest features scores here, but it ranks lower on value because the per-seat price is high and implementation services are sold separately. The pricing page we fetched showed a euro seat price, so the USD price is pending. We compared documented features and published prices.

   • ✓Workflow automation and audit features are in the entry plan
   • ✓Native Microsoft 365 experience for Office users
   • ✓Enterprise adds secure external collaboration and extended audit logs

   • ✕Enterprise pricing is by quote only
   • ✕Metadata-driven filing needs upfront design
   • ✕USD prices could not be confirmed from our location, so the price is pending

   Plans:

   Essentials and Enterprise

   Free plan:

   No

   Workflows:

   Automated graphical workflows on Essentials

   Enterprise pricing:

   Custom quote

   Bottom line: M-Files is the best choice for firms that file by metadata because Essentials already includes graphical workflows and lifecycle management. Expect a setup project before rollout.

   Visit m-files.com ↗

10. 10

    

    Laserfiche

    7.4/10

    An enterprise content management and process automation platform with forms, records management and AI extraction.

    Price

    $73per user per month

    Professional from $73 per user per month billed annually, starts at 5 users

    “BILLED ANNUALLY: $73 USD /user/month STARTS AT 5 USERS” Quoted from the pricing page, November 12, 2026.

    Free plan

    No

    Value (40%)

    6.0

    Features (35%)

    9.3

    Ease of use (25%)

    6.8

    Best fororganizations automating forms and records processes

    Laserfiche is the most process-heavy option on this list. The pricing page lists Professional at $73 per user per month billed annually, starting at 5 users, with 100 GB of storage per user, one repository, 1,000 AI units a year and 50,000 API calls a month. It includes business process automation, custom forms, process reporting, Laserfiche AI agents, AI data extraction and classification, Microsoft 365 collaboration, granular permissions and audit logging on a SOC 2 Type 2+, HIPAA and ISO 27001 certified cloud. Business at $93 per user starts at 25 users and adds records lifecycle management, SSO, MFA, SCIM provisioning and public content portals. Laserfiche notes that pricing excludes professional services and implementation fees. A five person office pays at least $365 a month before setup, which is why it ranks last on value. For organizations replacing paper forms and approval chains, though, few tools here match its workflow depth. We compared documented features and published prices.

    • ✓Process automation and forms are included from the first paid plan
    • ✓Records management with retention schedules and legal hold on Business
    • ✓Published USD prices for every cloud tier

    • ✕The highest entry price here at $73 per user with a 5 user minimum
    • ✕Business requires 25 users at $93 per user
    • ✕Pricing excludes professional services and implementation fees

    Cheapest paid plan:

    Professional, $73 per user per month billed annually

    Minimum users:

    5 on Professional, 25 on Business

    Storage:

    100 GB per user

    Free plan:

    No

    Bottom line: Laserfiche is the best choice for organizations automating forms and approvals because Professional includes custom forms, process automation and AI extraction. At $73 per user with a 5 user minimum, it costs the most here.

    Visit laserfiche.com ↗

Questions or corrections: editorial@rankozo.comSee our disclosure. Prices change; confirm on the vendor page before buying.